| HBiz Membership | |
| Q1 | Who can become member of the website? |
| A1 | All HDB industrial tenants and lessees are automatically members of the website. Membership is free for all tenants and lessees. |
| Q2 | I am not a tenant or lessee, how can become an affiliate member? |
| A2 | Click here for more information on Affiliate Membership. |
| Login | |
| Q1 | How do I login? |
| A1 |
Click here to find out more about SingPass. |
| Q2 | I have tried to use my correct SingPass in Hbiz but was denied access? How do I request for access? How do I request for access? |
| A2 | You may not have access to the account. Follow the steps indicted below to request access.
For Private Limited, Public Listed and Non-Profit Companies:
Access will be granted on the next working day after a valid company resolution is received. For Sole Proprietor, Partnership and Limited Liability Partnership Companies:
Alternatively, you may call our helpdesk at 1800-8663077 (operating hours: 8.30am - 5pm, Monday to Friday ) or email to ipdmail@hdb.gov.sg for assistance. |
| Q3 | As the tenant of HDB, how can I nominate my employee to access the website? |
| A3 |
You can select one of the two methods depending on the mode of business of your company: For Private Limited, Public Listed and Non-Profit Companies:
Access will be granted on the next working after a valid company resolution is received. For Sole Proprietor, Partnership and Limited Liability Partnership Companies: As Master Account user you can personally give Supplementary Account to your employee. Steps to create Supplementary Accounts:
Your employee will be able to login with his SingPass instantly upon account creation. |
| Q4 | What should I do if my employee holding a Master Account/Supplementary Account leaves the company? |
| A4 |
For Master Accounts: For Supplementary Accounts: |
| Q5 | What should I do if I do not want my employee to view statement of account/tax invoice? Can I just assign my employee to update my company particulars? |
| A5 |
You can choose any or all of the three services to assign to your employee by giving him the Supplementary Account:
Steps to create Supplementary Accounts:
Your employee will be able to login with his SingPass instantly upon account creation. |
| Statement of Account/Tax Invoice | |
| Q1 | Where can I find my Statement of Account/Tax Invoice in HBiz? |
| A1 | |
| Q2 | Why can't I see the page after I click on the month to view? |
| A2 | These pages are opened in a new window, or, pop-ups. If the browser is set to disallow pop-ups, the page will not be able to open. To view the page you must disable your pop-up blocker. There are many pop-up blockers nowadays as they are included free with toolbars and software. It is common to have two or more pop-up blockers on your computer.
Two of the common pop-up blockers are: For Internet Explorer
For Yahoo! Toolbar pop-up blocker
For Pop-Up Blockers that are not listed above, please check your software user guide or with your company IT support. |
| Q3 | Why there is no Statement of Account/Tax Invoice for some of the month? |
| A3 | You can contact our Tenancy Officer-In-Charge or Land Lease Officer-In-Charge on the status of your Statement of Account/Tax Invoice. |
| e-Applications | |
| Q1 | Where can I find the on-line application for Tenancy Assignment/Subletting/Business Change in Hbiz? |
| A1 | |
| Q2 | What is UEN? |
| A2 | From 1 January 2009, all entities that are registered in Singapore, such as businesses, local companies, limited liability partnerships (LLPs), societies, representative offices, healthcare institutions and trade unions, will have a Unique Entity Number (UEN) as its identification number.
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| Q3 | Where can I get the information on On-Line Applications? |
| A3 |
You can check out our Policies or click below for direct link for information: |
| Q4 | How do I check the status of my e-applications? |
| A4 | |
| Member Services | |
| Q1 | What type of services are provided in "Member's Zone"? |
| A1 |
"Member's Zone" is specially designed for our valued tenants and lessees. The following services are provided exclusively for our members:
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| Q2 | Why I was logged out of HBiz by after more than 30 minutes of inactivity? |
| A2 | Yes, you will be automatically logged out if you have remained inactive for more than 30 minutes. You can re-enter your SingPass to re-log in again. |
| Q3 | I've already made payment for my outstanding rentals, why does the system still show that my account is in arrears? |
| A3 | This could be because your payment has not been reflected in the system yet.
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| Credit Report | |
| Q1 | What is a credit report? |
| A1 | Credit report is a report that shows the loan payment performance of individuals and these data are provided by the Banking and Finance industry to Credit Bureau Singapore (CBS) every month. |
| Q2 | Why do I need to provide the credit report of all the shareholder(s) of the company for my e-bidding or assignment application to HDB? |
| A2 | This is to allow HDB better understand the financial position of your company in order to assist you in setting up of your businesses at our industrial premises. |
| Q3 | Can HDB obtain a copy of the credit report of all shareholder(s) of my company on our behalf? |
| A3 | No, the credit report is personal and confidential to individuals. You are required to obtain the credit report yourself either online, at any of the 62 SingPost branches or directly at the Credit Bureau office and submit to HDB. |
| Q4 | If I’m unable to provide the credit report of all shareholder(s) of the company, will my e-bidding or assignment application be rejected? |
| A4 | Yes. The credit reports provided by all shareholder(s) of the company are required by HDB to assess their financial health. |
| Q5 | If my e-bidding or assignment application has been rejected due to my credit assessment, can I claim HDB against the fee paid to obtain the credit report? |
| A5 | No. The transaction fee payable to obtain a copy of the credit report is to be borned by you. |
| Assignment of industrial premises | |
| Q1 | What is the definition of Assignment? |
| A1 | This can be classified into the following categories:
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| Q2 | My trade is the same as the outgoing Assignor. Why do I still have to seek NEA's (CBPU) approval? |
| A2 | The prospective tenant may engage in trades similar to the outgoing tenants but different in the scale of operation, processes and etc, and may be required to install pollution control equipment that require approval from NEA. Through the Form IA submission, NEA would screen the trade and advise the prospective tenant of their pollution control requirements. |
| Q3 | I was allocated a 3-yr tenancy with HDB. I have occupied my unit for 1.5 yrs. Can I assign my unit? What do I need to follow-up? Do I need to reinstate the unit and how long is the process? |
| A3 | You could assign your unit. Please fill up and submit an assignment form together with an admin fee of $200 (subject to GST). The processing time will take about 1 week. Tenant need not have to reinstate the unit to original state. However the Additions & Alteration works must be authorised. |
| Q4 | I would like to take over the existing tenancy of industrial premises at XXX, could HDB advise me how much is the market rent and the rent the existing tenant is paying? |
| A4 | Under the prevailing policy, the rental is revised to the prevailing market rent or to existing rent whichever is higher, if you opt for a 1, 2 or 3-year Fresh Term. Otherwise, the existing rent would not be revised if you wish to take over the Balance Term. The prevailing market rents of typical units at various estates can be found in http://www.hbiz.gov.sg/web/aa17/corporate/properties/indicativeRents.en.html Due to privacy of information, we regret that we would not be able to release information pertaining to the tenancy you are interested in taking over. Please liaise directly with the Registered Tenant. |
| Subletting / Subletting Renewal | |
| Q1 | Do I have to apply for renewal when the subletting expires? |
| A1 | You do not have to submit a new e-application when the subletting is expiring. HDB will send you a new offer to continue with the subletting about 2 months before the expiry. |
| Q2 | I have already obtained NEA's (CBPU) approval in the very first subletting? Do I have to apply for fresh approval when I renew? |
| A2 | No fresh approval is required where CBPU's approval had already been obtained in the very first subletting. However, HDB would have to consult CBPU if there have been feedback/complaints against the tenants of the subject premises or change in land use of adjacent lands which are within 100m of the premises. |
| Q3 | If I successfully bidded for an industrial unit from HDB, am I allowed to sublet my premises? If allowed, is there a minimum occupation before I am allowed to do so? Can I sublet the entire unit? Do I need to pay any fees for subletting? |
| A3 | You can apply to sublet up to 50% of your factory space anytime within your FTT period. A Consent Fee is payable. It is computed based on 3% of sublet income to tenant (multiplied by shares NOT owned by Tenant), subject to a minimum $500 per annum. If the unit is sold, the lessee is allowed to sublet up to 100% if he has met the minimum occupation period of 5 years. The sublet consent fee is computed the same way. |
| Q4 | What kind of trade is allowed? Do I have to get approval from NEA before I submit my application? |
| A4 | The sublet trade should be compatible with the Tenant's trade. Tenants are eligible for a 50% discount in consent fee of up to $3,000 p.a (discounted fee is still subject to min $500 pa), if
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| Q5 | What the documents to be submitted? |
| A5 | A copy of NEA's clearance on sub-tenant's trade. Proof of relationship, if applicable. |
| Change / Inclusion of Trade | |
| Q1 | My new trade is similar to my existing trade. However, I declared a "Yes" in the "Declaration on the Proposed Use of Premises". Do I have to seek NEA's (CBPU) approval? |
| A1 | HDB is able to obtain approval for trades on behalf of the tenant only if the trades are non-pollutive. Trades that are similar may be different in the scale of operation, processes and etc, and may be required to install pollution control equipment that require approval from NEA. Through the Form IA submission, NEA would screen the trade and advise the prospective tenant of their pollution control requirements. |
| Admission / Withdrawal of Partner(s) / Shareholder(s) | |
| Q1 | When does inclusion / withdrawal of partners / shareholders constitute as an Assignment? |
| A1 | Changes would constitute an Assignment if the Inclusion / Withdrawal of partners within the firm results in the original tenant / partners / shareholders no longer holds minimum 51% ownership. |
| Q2 | There are changes in the shareholdings of the partners in the firm resulting in the original partner no longer holding minimum 51% ownership, but the new partner is the "Next-of-Kin" of the original partner. What type of changes should we apply for? |
| A2 | You should be applying under "Transfer of Tenancy to Next-of-Kin". |
| Q3 | The inclusion of a new partner resulted in the change of mode of business from Sole-proprietorship to Partnership / Pte Ltd / Limited Liability Partnership. What type of changes should we apply for? |
| A3 | You should be applying under "Change of Mode of Business". |
| Change of Company Name | |
| Q1 | I was informed that my company's change application is not Change of Name but an Assignment. Why is this so? |
| A1 | Your application would have been a change of entity e.g. from Pte Ltd to another Pte Ltd, or to Limited Liability Partnership, with a change in Unique Entity Number (UEN). Change of company's name is only valid if the change does not result in a different ACRA registration number. |
| Change of Mode of Business | |
| Q1 | The inclusion of a new partner resulted in the change of mode of business from Sole-proprietorship to Partnership / Pte Ltd / Limited Liability Partnership. What type of changes should we apply for? |
| A1 | You should be applying under "Change of Mode of Business" provided that the original partners retained 51% or more shareholdings. |
| Transfer of Tenancy to Next-of-Kin | |
| Q1 | There are changes in the shareholdings of the partners in the firm resulting in the original partner no longer holding minimum 51% ownership, but the new partner is the "Next-of-Kin" of the original partner. What type of changes should we apply for? |
| A1 | You should be applying under "Transfer of Tenancy to Next-of-Kin". |
| Q2 | I am transferring my shares in my partnership to my Next-of-Kin who is not a Singapore Citizen. I am transferring all my shares, assets and entitlements to my Next-of-Kin. Will the firm still be eligible for any ex-gratia or relocation benefits if the unit is affected by relocation? |
| A2 | Ex-gratia payments are made out of goodwill and will only be made to firms or business eligible under HDB's criteria. Ex-gratia eligibility is not transferable. |
| Matters Relating to Industrial Lease Land - Type of Industrial Land Leases | |
| Q1 | What are SIT (Singapore Improvement Trust) Industrial Land Leases? |
| A1 | These are leases issued from the Singapore Land Authority (SLA) (formerly Land Office) direct to the Lessees during the Singapore Improvement Trust (SIT) period. They are mainly 99 years lease. Lessees have made Lump Sum Premium payment for the leasehold land. They are only liable for Annual Ground Rent (AGR) if it is more than $12/- per annum. |
| Q2 | What are EDB (Economic Development Board) Lump Sum Premium leases? |
| A2 | These are leases allocated by HDB through EDB's recommendation. Lessees have made Lump Sum Premium payment for the leasehold land. They are only liable for Annual Ground Rent (AGR) if it is more than $12/- per annum. |
| Q3 | What are EDB Rental leases? |
| A3 | These are leases allocated by HDB through EDB's recommendation. Lessees are currently paying monthly land rental. |
| Q4 | How to differentiate the type of lease? |
| A4 | For lump sum premium leases, lessee has already made upfront lump sum payment for the leasehold land. Lessee shall be paying only the Annual Ground Rent (AGR) if it is more than $12/- per annum. For leases on rental basis, lessee is required to make monthly land rental payment. |
| Matters Relating to Industrial Lease Land - Allocation of Industrial Lease Land | |
| Q1 | Does IPD (Industrial Properties Department) have any industrial land available for allocation? |
| A1 | IPD does not have any land available for allocation at the mean time. |
| Q2 | Are there any type of companies which are not allowed to apply from HDB? |
| A2 | There is no restriction as long as with EDB’s recommendation and the relevant authorities’ clearance, the applicant is allowed to apply from HDB. |
| Q3 | Does IPD have any vacant industrial land for tender? |
| A3 | At the present moment, IPD does not have any vacant industrial land for tender. If there is any, information will be available at www.hbiz.com.sg. |
| Q4 | Does HDB impose any investment criteria requirement similar to JTC's? |
| A4 | HDB does not impose any investment criteria like JTC's. However, the intended lessee must obtain recommendation from EDB and the relevant authorities’ clearances. |
| Matters Relating to Industrial Lease Land - Assignment | |
| Q1 | What is Assignment or Transfer of Lease and what are the procedures? |
| A1 | It means that Assignment or Transfer of the remaining term of the original lease is allowed subject to various terms and conditions for different types of leases. Please click here for more information. |
| Q2 | Is lessee required to seek HDB's approval for assignment of industrial land leases? |
| A2 | Lessee is required to seek HDB's prior written consent for assignment of lease. Clearance from the relevant authorities are required:- Seller:
The applicant is required to obtain clearance from all relevant government authorities:-
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| Q3 | Are there any type of companies that are not allowed to assign HDB industrial land? |
| A3 | Potential assignee must be the end-user or under Sales & Leaseback. Application made by speculator or any individual party for investment purposes will not be considered. |
| Q4 | Are there any fees payable? |
| A4 | For leases allocated on lump sum premium basis, an assignment fee of 10% of the difference between the current sales price and last purchase price/original premium will be imposed. For leases on rental basis, the land rental will be revised. Please click here for more information. |
| Matters Relating to Industrial Lease Land - Plot Ratio | |
| Q1 | Is there any minimum plot ratio required for each development? |
| A1 | No. |
| Matters Relating to Industrial Lease Land - Subletting | |
| Q1 | What is subletting and the maximum allowable sublet area? |
| A1 | It means letting / renting of the excess leased factory spaces to other industrial firms. Please click here for more information. |
| Q2 | What is the maximum allowable sublet period per application? |
| A2 | The maximum sublet term allowable is 3 years per application. |
| Q3 | Is subletting for dormitory housing use allowed? |
| A3 | Yes, with effect from Nov 06, Lessee is allowed to sublet part of the space (Maximum cap of 40% of the Total Gross Ancillary Floor Area) for secondary dormitory housing subject to approval on the approved space by URA under the current URA’s revised guidelines. Please click here for more information. |
| Q4 | Is subletting for pure office or warehouse use allowed? |
| A4 | Lessee is not allowed to sublet for pure office/ warehousing use. Each subtenant is required to comply with URA's 60/40 rule on the usage of industrial space. However, if the office use is required to support the lessee's manufacturing operations, application will be considered on a case-by-case basis based on the merit of the case. |
| Q5 | What are the fees payable? |
| A5 | For lump sum premium leases, the sublet fee chargeable per annum is: [3% of the sublet rent per annum x share of subtenant not owned by lessee] >For leases on rental basis, the formula for the assessment of sublet consent fee is: [80%(Posted Rent - Contractual Rent payable by the lessee) x (Land Area/ Gross Floor Area) x Sublet Area x Share of subtenant not owned by lessee] For subletting use as a secondary dormitory, the sublet consent fee is: [3% of the declared sublet rent per annum] |
| Q6 | Is there any discount on sublet consent fee? |
| A6 | Discount on sublet consent fee is only applicable for first time application. This is to encourage lessees to inform the authorities of their subletting application promptly.A discount of 50% off the sublet consent fee payable, subject to a maximum of $3,000/- per annum per application, will be given to lessee if:
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| Q7 | What is the additional fee for unauthorised subletting/ under declaration of sublet rent? |
| A7 | An additional sublet consent fee of 50% of the annual sublet consent fee and late payment interest calculated at 8.5% pa will be charged, subject to a minimum amount of $5,000/-. |
| Q8 | What is the interest for late payment of sublet consent fee? |
| A8 | A late payment interest calculated at 8.5% pa will be charged. |
| Q9 | What is the interest for late renewal of subletting? |
| A9 | A late payment interest calculated at 8.5% pa will be charged. |